p: 07513 101659 e: membership@ppora.co.uk

Data Privacy Notice

PPORA Member Privacy Notice (May 2018)

How we will use your personal data



The PPORA are committed to the responsible use and management of your data.

The basis on which we will manage and use your data is “legitimate processing” – the information that we store in your membership record will be used to optimise your membership experience as explained below.


What information do we record about our members?

The information that we store may include:

The information you supply to us when purchasing a membership or updating your membership records may include:

 In addition we may also record information about:


How will the PPORA use your information?

The information held in your membership record may be used in some or all of the following ways linked to optimising your experience as a member of the PPORA:


Data Sharing

In addition to the above:


What we will not do

With the exception of what has been defined in the sections above, unless legally required to do so:


Data Retention

By default we will retain your data for a period of 3 months following the expiry of your membership period. In the event of a dispute or investigation your details may be held until this is resolved/completed.


Access to the information we hold about you

If you would like a copy of the information that we hold about you please contact us using the details provided below.

If you would prefer not to be contacted by the PPORA

If you would prefer NOT to receive news and information from the PPORA please let us know by contacting us in writing using the details provided below, and we will update your record accordingly.

Please note that we will still use your information to issue your membership card, and as required to manage race eligibility and awards.


Your rights under GDPR

GDPR gives you a number of rights with respect to your personal data.  Unless subject to an exemption under the GDPR, these rights include:


Questions about how we use your personal data?

If you have any questions relating to how we manage or use your personal data please contact us in writing using the details provided below.


Concerns or Complaints

If you have concerns or complaints about the way we use your personal data please contact us in writing using the details provided below.  We will respond to you within one month of receiving your message.


If you are not satisfied with our response you can contact the Information Commissioner’s Office on 0303 123 1113


Our contact details

Email: membership@ppora.co.uk

Phone: 07513 101659